Federal Employment Records Retention Checklist

Content Summary

Checklist to Comply with Federal Record Keeping Requirements

Federal record keeping requirements continue to expand across hiring, pay, benefits, leave, health, and compliance documentation. Failure to maintain proper records—or retain them for the required time—can expose employers to enforcement actions, penalties, and costly litigation.

We have provided you this valuable checklist to help HR and compliance leaders understand what records must be kept, which laws apply, and how long each category must be retained.

In this checklist, you will learn:

FEDERAL OBLIGATIONS
Federal record keeping obligations across the full employment lifecycle, including recruitment, hiring, compensation, benefits, and separation.

DOCUMENTATION REQUIREMENTS
Gain clarity on documentation required during audits, investigations, and enforcement actions.

RETENTION PERIODS
Retention periods tied to key federal laws such as Title VII, FLSA, FMLA, ADA, ADEA, GINA, IRCA, ERISA, OSHA, and EO 14173.

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