Product Overview
Employee Records Management
A single place to keep accurate, up-to-date records for every person in your organization. Replace spreadsheets, inboxes, and filing cabinets with one system that holds everything HR needs day-to-day and at audit time. Suited to organizations of 20 to 500 people, and particularly useful for distributed, remote, or international teams.
Centralize the full employee lifecycle:
- Contact details: addresses, phone numbers, emails, and emergency contacts, with no practical limit
- Position and salary history: a full record of roles, transfers, promotions, and pay changes
- Absence and time-off: balances, accruals, and historical leave in one view
- Company assets: laptops, phones, vehicles, and other items on loan to employees
- Benefits and plans: what each employee is enrolled in and when
- Dependents and beneficiaries: on file for benefits, insurance, and emergencies
- Education and qualifications: degrees, institutions, and prior credentials
- Document storage: contracts, certificates, signed forms, and any file attached to the employee record
- Grievances and complaints: confidential, time-stamped incident history
- Interviews and discussions: one-on-ones, check-ins, and recruitment conversations
- Performance reviews: appraisals, ratings, and development notes over time
- Renewable documents: passports, visas, licences, and certifications with expiry alerts
- Skills matrix: competencies across the team for staffing and gap analysis
- Training history: completed courses, certifications, and ongoing development
- Free-form notes: flexible space for anything that doesn't fit a structured field
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