All companies must complete and maintain Form I-9 (Employment Eligibility Verification) for every employee hired in the United States. Form I-9 verifies that a business has confirmed the identity and legal authorization to work of all citizens and non-citizens as part of the employee onboarding process. The I-9 form must be retained for three years after the date of hire or one year after the date employment ended, whichever is later.
The I-9 form itself changes as the U.S. Citizenship and Immigration Services (USCIS) issues updates. All businesses are required to use the most current version of the form or could be subject to noncompliance penalties.
To simplify the process of I-9 form compliance, organizations may choose to outsource I-9 verification services to providers who specialize in verifying, auditing and managing I-9 documentation. To help ensure your organization is meeting regulatory requirements in your hiring process, compare I-9 verification companies based on services that best fit the needs of your organization.
Evaluate I-9 Verification Companies for availability of the following functions:
- Electronic I-9 automation software that is DHS and ICE compliant
- Paper I-9 Form scanning and digital storage
- Form I-9 validation to ensure accuracy and completeness
- Integration with E-Verify
- Remote I-9 capabilities
- Reporting tools for internal HR auditing
- Automated notifications of re-verification or completion deadlines
- Compliance with US Immigration and ICE audit enforcement
- Batch printing functionality
- Storage and purge of documents following required retention periods
- API integration with existing HR systems and onboarding processes
- Ongoing support for HR managers